Planning a Network Move?

Picking up and moving your network to a new location can be a very daunting task. Some things you can plan for and others you just cannot. Networking equipment and computers are very sensitive, and you can risk a total failure if they are not configured properly. It pays to plan ahead and be ready before the day of the big move.

The following Whitepaper lists 9 key steps any Business owner or network manager will want to follow to achieve a successful network move.

Step 1 – Assign A Project Manager Or Assign Someone As The Lead Person And Get Organized

A highly successful network move begins with proper planning and preparation. I project manager should be able to create a list of what needs to be completed in the proper order with a timetable set. This project manager will also create an inventory of the equipment that is being moved. The project manager will also make sure that everything is ready before moving Day. Make sure you take inventory of all your equipment.

Step 2 – Plan Your Space For A Proper Build Out

Work the contractor and architect to obtain blueprints of the proposed space if it is a new building. If is an existing building, obtain the blueprints and wiring and electrical layout. Make sure the proper network cabling is run.

Make sure you also write names and numbers on every assigned space. This will save time in the long run and help staff and the movers. Also make sure you address items such as where will the printers be placed and will the meeting rooms have hook ups for projector and video conferencing equipment.

Step 3 – Plan Your Server Room Or Datacenter

The server room plan is critical to the health of your network. This room will be the heart of your business operations. You will want to ensure it is design to accommodate growth and provide a proper environment for your computers. The list below is a must for any well designed server room.

  • Have a anti-static floor
  • Have a USP Backup Power system
  • Air Condition Unit with separate controls and an isolated circuit.
  • Have access secured by a lock and key or a keycard system
  • Should have a telephone
  • Have a location for phone lines and phone circuits
  • Should have a backup system
  • Include shelving and other storage requirements

Step 4 – Wiring Build Out

Wiring is the backbone of your network and it is import to set it up correctly. Wiring problems can cost your company money and productivity and can be difficult to troubleshoot. Hiring a company that will warranty their work and will certify the wiring. Do not hire the boss’s son to wire the office, it is critical that this is done right the first time.

  • Make sure to use Category 5e or higher.
  • If possible run at least 2 wiring drops to each office.
  • Plan the space to ensure you have planned for computers, printers, network fax machines, VOIP Phones, wireless access points.
  • Insist on a wiring diagram once the wiring is completed.
  • Consider the option to go wireless

Step 5 – Moving Internet connection and leased lines

The key to moving internet connections and leased lines is to contact your line provider in advance. Do not wait 15 or 30 days before the move. Sometimes it can take 60 to 90 days for a provider to put a circuit in a new building. Also consider have the new circuits live and active before the move date. This will allow you to ensure you have communication your first day in your new office

The Key To Moving The Internet Connection And Leased Lines are

  • Place the change order early  to avoid carrier delays
  • If you firewall is out of date, this is a good time to replace it
  • Try to have the circuit active before you move
  • Consider other carrier options.
  • Make sure your phone numbers will transfer to the new location
  • If you are getting new phone numbers, make sure you make your clients aware of the change.

Step 6 – Decide If You Are Going To Replace Or Move Existing Equipment

If your equipment is aging, this might be a good time to replace some of the equipment. The office is going to be disrupted and it is a good time for an upgrade. It might be a good time to look at investing in a VOIP phone system.

  • See if it is time to upgrade your servers, printer and phone system.
  • See if leasing makes sense instead of buying outright
  • Find out if any tax code breaks exist to purchase new equipment
  • This is a great time to replace an aging phone system

Step 7 – Moving Day

Moving day is finally here! You’re planning and preparation is complete, but what can you expect?

  • Everything takes longer than expected. The moving truck can be late, wiring might still need to be ran, equipment might not make it through the move. Make sure you take a tape backup before you move
  • You should have gather key contact information and handed it to the team members involved in the move
  • People don’t always read instruction, so be patient with you end users.

Step 8 – Morning After

You should be prepared to test all systems and have key employees available to ensure to test those systems.

  • Test access to key servers and make sure all key systems are up and running
  • Make sure phone systems is working
  • People don’t always read instructions, so be patient with your end users
  • Have a method for your end users to report problems

Step 9 – Documentation

The final step in your move is to update your network documentation.

Your Network Move Should Be A Success!!!!!

Limited Time Offer

TBJ Consulting can help with your network move. We are offering a free 2 hour planning session. We will help detail the steps of your network move and help you avoid costly mistakes.

Email info@tbjconsulting.com, Call 262-373-9070, or fill out the form below.

Use the form below to setup a free 2 hour planning session for your upcoming network move.
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